Privacy & Disclosure Policy

This privacy policy has been compiled to better serve those who are concerned with how their ‘Personally Identifiable Information’ (PII) is being used both offline and online. PII, as described in US and EU privacy law and information security, is information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context. Please read our privacy policy carefully to get a clear understanding of how we collect, use, protect or otherwise handle your Personally Identifiable Information in accordance with our website and the running of the village hall.

Jump To:

What Personal Information Do We Collect From Our Hirers And How Will It Be Used?

We collect information that is used to fulfill your booking which will include your name, telephone number, contact and billing address, contact and billing email address.

This information will be used to keep you informed about your booking status but will not be passed on to third parties.

This information will be kept on file to speed up future booking requests and for auditing purposes. We will not use your email or physical address for marketing purposes without your express permission.

Your personal information is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential.

What Personal Information Do We Collect From Our Committee & Trustees

We collect information such as full name, date of birth, telephone number, email address and home address. This information is passed on in accordance with current legislation to the Charity Commission annually. Committee and Trustees email addresses are used to keep them informed about the running of the hall and may be passed to third-party organisations (such as the local council, insurance companies, contractors) if required to ensure the smooth running of the hall

What Personal Information Do We Collect From The People That Visit Our Website?

When filling in our contact form you will be asked to enter your name, email address or other details to help us with your enquiry.

How do we protect your information?

We only provide information regarding the running of and booking the Village Hall. We never ask for credit card numbers on this website and we use regular Malware Scanning and firewall blocking of our website.
Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential.
All pages are encrypted with SSL to ensure your contact information is secure when entered on our website.

Do we use ‘cookies’?

Yes, we use cookies to provide certain functionality on the website. You can read more about cookies and how we use them in our Cookie Policy

Third-party disclosure

We do not sell or trade your Personally Identifiable Information.
We utilise a third party company to process our contact forms and we may keep a copy of your contact form entry on our servers as a back-up. You can request a copy of the data we and our third party provider(s) hold on you by submitting a general enquiry through our contact form.
The data we hold will only be used for the purpose of contacting you regarding your enquiry.

Third-party links

Occasionally, at our discretion, we may include or offer third-party products or services on our website. These third-party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.

Compliance With Global Legislation

We aim to be compliant with Global Privacy Laws. As these are changing constantly, this privacy policy will be updated to reflect the changes in the law.

We agree to the following:

Users can visit our site anonymously.

You will be notified of any Privacy Policy changes:
  • On our Privacy Policy Page

We do not specifically market to children under the age of 13 years old

How does our site handle Do Not Track signals?

We aim to honor Do Not Track signals and Do Not Track, plant cookies, or use advertising when a Do Not Track (DNT) browser mechanism is in place. We implement technologies as they become mainstream and attempt to keep up with changing tracking codes and technologies in a timely manner however there may be a slight delay in implementing any new functionality due to platform or techology reasons.

Does our site allow third-party behavioral tracking?

Currently we do not utilise any behavioral tracking

In order to be in line with Fair Information Practices we will take the following responsive action, should a data breach occur

  • We will notify you via email within 7 business days of being made aware of such a breach if the breach occurs on out network
  • We will inform you of how the breach occured
  • We do not personally control or own any website servers that your information is stored on and whilst we only select quality partners to work with, if an issue occurs with a third-party supplier we will notify you as soon as we can are made aware and provide details of the problem and who to contact


The CAN-SPAM Act and GDPR are laws that sets the rules for commercial email, establishes requirements for commercial messages, gives recipients the right to have emails stopped from being sent to them, and spells out tough penalties for violations.

We collect your email address in order to:
  • Respond to booking enquiries, and/or other requests or questions
If at any time you would like to stop receiving future emails:
  • Simply let us know by email, phone or in writing

Contacting Us

If there are any questions regarding this privacy policy, you may contact us using the information below.

Colin Whitton
3 Old Forge Close
MK18 4RH

It is preferred that you contact us via the website to ensure that your query is dealt with in a timely manner

This policy was last updated 25th May 2018