Privacy & Disclosure Policy

This privacy policy has been compiled to better serve those who are concerned with how their ‘Personally Identifiable Information’ (PII) is being used both offline and online. PII, as described in US and EU privacy law and information security, is information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context. Please read our privacy policy carefully to get a clear understanding of how we collect, use, protect or otherwise handle your Personally Identifiable Information in accordance with our website and the running of the village hall.

What Personal Information Do We Collect From Our Hirers And How Will It Be Used?

We collect information that is used to fulfill your booking which will include your name, telephone number, contact and billing address, contact and billing email address.

This information will be used to keep you informed about your booking status but will not be passed on to third parties.

This information will be kept on file to speed up future booking requests and for auditing purposes. We will not use your email or physical address for marketing purposes without your express permission.

Your personal information is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential.

What Personal Information Do We Collect From Our Committee & Trustees

We collect information such as full name, date of birth, telephone number, email address and home address. This information is passed on in accordance with current legislation to the Charity Commission annually. Committee and Trustees email addresses are used to keep them informed about the running of the hall and may be passed to third-party organisations (such as the local council, insurance companies, contractors) if required to ensure the smooth running of the hall

What Personal Information Do We Collect From The People That Visit Our Website?

When filling in our contact form you will be asked to enter your name, email address or other details to help us with your enquiry.

How do we protect your information?

We only provide information regarding the running of and booking the Village Hall. We never ask for credit card numbers on this website and we use regular Malware Scanning and firewall blocking of our website.

Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential.

All pages are encrypted with SSL to ensure your contact information is secure when entered on our website.

Do we use ‘cookies’?

Yes, we use cookies to provide certain functionality on the website. You can read more about cookies and how we use them below:

What Are Cookies?

As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or ‘break’ certain elements of the sites functionality.

For more general information on cookies see the Wikipedia article on HTTP Cookies you can also view more on the history of cookies  and what they are used for here in the “Ultimate Guide to Cookies

How We Use Cookies

We use cookies for a variety of reasons detailed below. Unfortunately in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.

Disabling Cookies

You can prevent the setting of cookies by adjusting the settings on your browser (see here for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of the this site. Therefore it is recommended that you do not disable cookies.

The Cookies We Set

We use cookies when you are logged in so that we can remember this fact. This prevents you from having to log in every single time you visit a new page (note this currently only applies to website admistrators). These cookies are typically removed or cleared when you log out to ensure that you can only access restricted features and areas when logged in.

When you submit data to through a form such as those found on contact pages or any comment forms cookies may be set to remember your user details for future correspondence.

In order to provide you with a great experience on this site we may provide the functionality to set your preferences for how this site runs when you use it. In order to remember your preferences we need to set cookies so that this information can be called whenever you interact with a page is affected by your preferences.

Third Party Cookies

In some special cases we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site:

This site uses Google Analytics which is one of the most widespread and trusted analytics solution on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content.

For more information on Google Analytics cookies, see the official Google Cookie page.

We also use social media buttons and/or plugins on this site that allow you to connect with your social network in various ways. For these to work the following social media sites including; Facebook, Twitter, StumbleUpon, Pintrest, Reddit, Google+, LinkedIn, tumblr, pocket, will set cookies through our site which may be used to enhance your profile on their site or contribute to the data they hold for various purposes outlined in their respective privacy policies.

More Information

Hopefully that has clarified things for you and as was previously mentioned if there is something that you aren’t sure whether you need or not it’s usually safer to leave cookies enabled in case it does interact with one of the features you use on our site. However if you are still looking for more information then you can contact us using the contact form on the website.

Third-party disclosure

We do not sell or trade your Personally Identifiable Information.

We utilise a third party company to process our contact forms and we may keep a copy of your contact form entry on our servers as a back-up. You can request a copy of the data we and our third party provider(s) hold on you by submitting a general enquiry through our contact form.

The data we hold will only be used for the purpose of contacting you regarding your enquiry.

Third-party links

Occasionally, at our discretion, we may include or offer third-party products or services on our website. These third-party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.

Compliance With Global Legislation

We aim to be compliant with Global Privacy Laws. As these are changing constantly, this privacy policy will be updated to reflect the changes in the law.

We agree to the following:

Users can visit our site anonymously.

You will be notified of any Privacy Policy changes:

  • On our Privacy Policy Page

We do not specifically market to children under the age of 13 years old

How does our site handle Do Not Track signals?

We aim to honor Do Not Track signals and Do Not Track, plant cookies, or use advertising when a Do Not Track (DNT) browser mechanism is in place. We implement technologies as they become mainstream and attempt to keep up with changing tracking codes and technologies in a timely manner however there may be a slight delay in implementing any new functionality due to platform or techology reasons.

Does our site allow third-party behavioral tracking?

Currently we do not utilise any behavioral tracking

In order to be in line with Fair Information Practices we will take the following responsive action, should a data breach occur

  • We will notify you via email within 7 business days of being made aware of such a breach if the breach occurs on out network

  • We will inform you of how the breach occured

  • We do not personally control or own any website servers that your information is stored on and whilst we only select quality partners to work with, if an issue occurs with a third-party supplier we will notify you as soon as we can are made aware and provide details of the problem and who to contact


The CAN-SPAM Act and GDPR are laws that sets the rules for commercial email, establishes requirements for commercial messages, gives recipients the right to have emails stopped from being sent to them, and spells out tough penalties for violations.

We collect your email address in order to:

  • Respond to booking enquiries, and/or other requests or questions

If at any time you would like to stop receiving future emails:

  • Simply let us know by email, phone or in writing

Contacting Us

If there are any questions regarding this privacy policy, you may contact us using the information below.

Colin Whitton
3 Old Forge Close
MK18 4RH

It is preferred that you contact us via the website to ensure that your query is dealt with in a timely manner

This policy was last updated 25th May 2018

© Tingewick Village Hall | Photography by Nigel Doherty | Website by Space Five